School Year Information | Stony Brook School, Long Island NY

IMPORTANT NOTE- *NEW THIS YEAR* All boarders (new and returning) must submit a picture of their Guardian in addition to their Guardian's home address and cell phone number through the Summer Forms. A boarder will not be permitted to move into their dorm until this is completed.

Friday, August 21st:

All 7th & 8th Grade Students:

5-8pm: Orientation
Check in at Swanson Gymnasium at any time between 5 and 5:20pm, and bring all items you want to set up your locker (day students)

Students: Please also bring all things you want to set up your locker

Boarding Students: Your dorm move-in time will be on Saturday, August 22nd, between 9 and 11am.

Saturday, August 22nd:

All 7th & 8th Grade Boarders:

9th - 12th Grade New Boarders:

9-11am: Check in at HOLLIS  and then once cleared, move into your dorm room
*Students and Parents: Please bring a device to use the Portal during Orientation.

9th - 12th Grade Returning Boarders:

1-3pm: Check in at Hollis  and then once cleared, move into your dorm room
*Students and Parents: Please bring a device to use the Portal during Orientation.

New 9th & 10th Grade Day Students:

1-3pm: Check in at Admissions, and then once cleared, complete Orientation
*Students and Parents: Please bring a device to use the Portal during Orientation.

New 11th & 12th Grade Day Students:

1-3pm: Check in at Gaebelein Lobby, and then once cleared, complete Orientation
*Students and Parents: Please bring a device to use the Portal during Orientation.

All Returning 9th - 12th Grade Day Students:

3pm - 3:30pm: Check in at Gaebelein Lobby, and then once cleared, complete Orientation
*Students and Parents: Please bring a device to use the Portal during Orientation.

All SBS Flex Students and Parents:

3:30-5pm: Orientation Meeting with SBS Flex Director, Mrs. Rickard in Johnston
*Students and Parents: Please bring a device to use the Portal during Orientation.

Monday, August 24th - 8:00 am

Wear Class t-shirt, jeans and sneakers

These weekends will be fully or partially mandatory stay weekends for our boarding students for the 

• August 22nd - 23rd: Move-in Weekend
• August 28th-30th: Class Challenges and first weekend of school
• December 11th-13th: Last weekend before Christmas break
• May 21st-23rd: Exam Prep, Class Challenges, General Inspection, Exam Study, Dorm Chapels
• May 27th: Prom Night and the night before Baccalaureate and Class Night
• Any open dorm, your child's dorm is the host (once in the fall and spring term). They may leave after the conclusion/clean up of their open dorm or service event, whichever concludes last.
• Some weekends may be partially closed due to mandatory athletic events. The Athletic Office and Student Life Office will work together to notify the students and parents no later than two weeks prior to the date selected as a mandatory match or game.

Remember, your health and safety is our first priority! Please read our Stateside Emergency Contact Policy carefully:

All boarding students are required to have a local guardian who is able to pick up and house their children for the reasons listed. All guardians will be contacted to verify that they are willing and able to meet our requirements as a boarding school. If you cannot provide a reliable and able local guardian, we recommend Student Health Advocates. This is to ensure that our students are receiving the best care while not under our watch

• For severe illness, health emergencies, or if quarantine is necessary, the student must be picked up from campus within 24 hours of contact. The Stony Brook School will not have the ability to quarantine students as our dormitories will be at full capacity during the 2025-2026 school year.
• In the event that a student is found to have violated a major school rule and is suspended or dismissed from the School, the student will be required to leave campus the same day.
• The local guardian should also be able to provide housing when the campus is closed over major breaks (Thanksgiving, Christmas, and Spring/February Break)
• In the case of a mental health emergency, the parents are responsible for picking up their child within 24 hours (domestic parents) and within 48 hours (international parents). In this instance, the parents, only the parents, will need to pick up their student directly from campus.

Questions? Please contact our Director of Student Life, Mr. Drew White: drew.white@sbs.org

To make a payment for the 2026-2027 school year, please submit payment directly to Blackbaud Tuition Management or you can call Blackbaud Tuition at 888-868-8828

International families can submit payment by Flywire, wire transfer, or for assistance contact: Student Accounts Manager, Dorothy Bloom at dorothy.bloom@sbs.org

Complete your requests for Bus Transportation. If you are using Public School Bus Transportation from your local district, please reach out to your district's Transportation Department and fill out the documentation for transportation for the 2026-2027 academic year no later than April 1st

Day Parents:

Please email armin.barbacena@sbs.org your son and daughter's name, and the complete information (contact person, number, and email) for the bus company (school district or private) or the parent who will drop off and pick up at and from school

Day Students who want to request to drive to & park at school:

Please email armin.barbacena@sbs.org to schedule a meeting. He will give you the form to fill out (parent signature required). Then return the form to Mr. Barbacena with a copy of your driver's license. You will receive a valid parking sticker once the completed form is received.

The Portal is the primary means for students and families to view information about class progress, assignments (including summer assignments), individual calendars, school events, and other resources for day-to-day life at SBS. New families should receive Portal logins before June 1st, 2026

It is also how you will access the Health Forms, Handbooks, and Back-to-School Forms.

Parents can use their email address as their username to log into the portal. Students are required to log in with their SBS email addresses or SBS-ID.

Please get in touch with Tech Support if you have any questions: techsupport@sbs.org

Every student will be set up with a Stony Brook School email and an SBS-ID login for the school portal. Information will be sent out to the parents of incoming students at the beginning of June. New parents will also be granted access to the portal at that time. Students who enroll after June will be sent their information within a week of enrollment.

It is good for students to check their SBS email occasionally, as the school will be sending important information to students' SBS email accounts.

The Portal is the primary means for students and families to view information about class progress, assignments (including summer assignments), individual calendars, school events, and other resources for day-to-day life at SBS. You can also find Health Forms (parents), Handbooks, and Back-to-School forms.

Parents can use their email address as their username to log into the portal. Students are required to log in with their SBS email addresses or SBS-ID login credentials. Please contact Tech Support if you have questions regarding the portal techsupport@sbs.org

The school does not specify any particular computing device. Each student should have access to an internet-ready computing device with a physical keyboard. Smartphones can be used for checking emails and looking up information, but each student will need a larger device for school assignments. Please email the Tech Services Department at techsupport@sbs.org if you have any questions.

All health forms will be available by the end of May and are to be submitted through Magnus Health via the Portal. Parents can access Magnus by logging into the Portal and selecting "Resources" and then "Magnus Health". This is not required for students who applied to our Gravitas program (completely online for the whole year).

Please note that students fo not have access to Magnus Health. Through Magnus, you can download the forms, update vital health information, and access your submitted forms throughout the year. You can upload your forms online, fax, or mail them to Magnus to update our child's records. Please do not submit paperwork to the School.

Please contact Mrs. Morhaim at anita.morhaim@sbs.org if you have any questions regarding Health Forms or Health Center policies.

Placement is usually determined by the student's transcript and teacher recommendations. However, the Academic Office may reach out to you and request a skills test to help confirm the correct placement. 

For questions about Math placement, please email Mr. Stortz - stephen.stortz@sbs.org

For questions about language placement, please email Mrs. Stortz - jenny.stortz@sbs.org

Textbook Information

School Supply List 2026-2027 - will be available in July.

A student packing list is available here and also on the portal under "Back to School Information."

Please contact Drew White, Director of Student Life, at drew.white@sbs.org with any questions about packing or residential life.

Once the F-1 visa is received, please email a copy to our DSO.

If you cannot get an F-1 visa or travel restrictions prevent you from entering the U.S. to start classes in August, please contact our DSO at admissions@sbs.org

The 2026-2027 Student Handbook will be available on the Portal on July 1, 2026.

The dress code can be found here.

Gravitas students can also find the resource board, which contains the SBG Student Handbook, on the resource page.