School Year Information
Welcome! As we look to starting the 2023-2024 school year, we know there are many questions that you have as you look to make plans for starting school this August. The topics listed below will be a helpful guide in preparing for the new year. We encourage you to expand on each topic to see greater detail.
Please check back regularly for any updates or additional information that may be added.
Orientation is required for All students.
Sunday, August 27th (9:00am-4:00pm)
Student Move-In/Registration/Check In
New Boarding Students Registration- Hollis Student Center: 9:00 am-12:00 pm
New Day Students Registration: 9:00am- 12:00pm
7th-9th in Memorial
10th-12th in Gaebelein
11:00 am-1:00 pm: Optional Lunch Available in Kanas Commons
12:00 pm- Optional Parent Information Session in Carson Auditorium
Returning Boarding Students Registration- Hollis Student Center: 12:00 pm-4:00 pm
Returning Day Students: 12:00 pm- 4:00 pm
7th-9th in Memorial
10-12 in Gaebelein
These weekends will be fully or partially closed for our boarding students for the 2023-2024 school year. Fully or partially* closed means that boarding students should expect to remain on campus for the entire weekend or until posted by the Student Life Office.
- September 1st-3rd: Class Challenges
- September 29th-Oct 1st: Homecoming and Parents Weekend
- TBD: Portledge Day in the Fall until after the last game*
- December 15th-17th: Last weekend before break
- February 10th: Lunar New Year Celebration until after the fireworks*
- TBD (Spring): International Festival*
- May 17th-19th: Class Challenges, General Inspection, Exam Study, Dorm Chapels
- May 24th-25th: Commencement
- Any open dorm where your child's dorm is the host (once in the Fall and Spring term). They may leave after the conclusion/clean-up of the event.*
- Some weekends may be partially closed due to mandatory athletic events. The Athletic Office and Student Life Office will work together to notify the students and parents no later than two weeks before the date selected as a mandatory match or game.
All boarding students are required to have a local guardian who is able to pick up and house their child for the reasons listed below. All guardians will be contacted to verify that they are willing and able to meet our requirements as a boarding school. If you do not provide a reliable and able local guardian, or they are out of town when your child needs to leave campus, the school will automatically enroll your child in Student Health Advocates (SHA) and charge your school account. This ensures that our students receive the best care while not under our watch.
- For severe illness, health emergency, or if quarantine is necessary, the student must be picked up from campus within 24 hours of contact. The Stony Brook School will not have the ability to quarantine students as our dormitories will be at full capacity during the 2023-2024 school year.
- In the event that a student is found to have violated a major school rule and is suspended or dismissed from the School, the student will be required to leave campus the same day. Parents or guardians must be prepared to make the necessary travel arrangements. The school recognizes that for our boarding students suspensions and dismissals from school can be especially challenging because of the last-minute travel arrangements that are required. The School will do its best to communicate with parents or guardians in a timely fashion whenever the possibility of a suspension or dismissal is at hand. For more details on Violations of Major School Rules, see Handbook Section V: Restoration Discipline.
- The local guardian should also be able to provide housing when the campus is closed over major breaks. (Thanksgiving, Christmas, and Spring/February break)
- In the case of a mental health emergency, the parents are responsible for picking up their child within 24 hours (domestic parents) and within 48 hours (international parents). The Counseling Office will determine what is a mental health emergency and be in contact with the parents immediately, should one arise. In this instance, the parents, and only the parents, will need to pick up their student directly from campus.
To promote health in our school community, the School strongly recommends that individuals receive the vaccine if they are able, but we are not requiring it for students and employees; New York State has not communicated any plans to require vaccination for students and school employees, but we would be subject to any mandates from the State should is become a requirement. We will update families should any changes occur to this policy.
At this time, New York State is not requiring any quarantining or testing for asymptomatic domestic or international travelers.
Please note that the School does not have space to host students for an extended quarantine if they contract Covid-19. Families should have a plan to pick up their student within 48 hours in the event their student needs to quarantine, especially if they elect not to receive the vaccine before coming to campus this August.
To make a payment for 2023-2024 please submit payment directly to Blackbaud Tuition Management or you can call Smart Tuition at (888) 868-8828
International families can submit payment by Flywire, wire transfer, or for assistance contact: Student Accounts Manager Dorothy Bloom at dorothy.bloom@sbs.org
Complete your requests for Bus Transportation. If you are using Public School Bus Transportation from your local district, please reach out to your district's Transportation Department and fill out the documentation for transportation for the 2023-2024 academic year no later than April 1st.
The Portal (https://my.sbs.org) is the primary means for students and families to view information about class progress, assignments (including summer assignments), individual calendars, school events, and other resources for day-to-day life at SBS. New families should receive Portal logins before June 15th, 2023.
It is also how you will access the Health Forms, Handbooks, and Back to School Forms.
Parents can use their email address as their username to log into the portal. Students are required to log in with their SBS email addresses.
Please get in touch with Tech Support if you have any questions.
The school does not specify any particular computing device. Each student should have access to an internet-ready computing device with a physical keyboard. Smartphones can be used for checking emails and looking up information, but each student will need another device that is larger than a phone for school assignments. We recommend that all students have a Windows or a Mac laptop computer. Having a physical keyboard is especially important for writing assignments. Internet access is necessary for checking email and completing assignments.
Please email the Tech Services Department at techsupport@sbs.org if you have questions.
Back to School forms will be available on the Portal by June 15th. As families log in, they should see a yellow notification bar on the top of the page informing them of the forms that need to be completed and their respective deadlines.
All health forms will be available by the end of May and are to be submitted through Magnus Health via the Portal. Parents can access Magnus by logging into the Portal and selecting "Resources" and then "Magnus Health". This is not required for students who applied to our Gravitas program (completely online for the whole year).
Please note that students do not have access to Magnus Health. Through Magnus, you can download the forms, update vital health information, and access your submitted forms throughout the year. You can upload your forms online, fax, or mail them to Magnus to update your child's records. Please do not submit paperwork to the School.
Given the current situation surrounding Covid-19, we understand that there may be some delays in scheduling your child's annual physical exam. Please do not hesitate to reach out if you find yourself in this situation, and we will work with you.
Please contact Mrs. Morhaim at anita.morhaim@sbs.org if you have any questions regarding Health Forms or Health Center policies.
Placement is usually determined by the student's transcript. However, the department chair may reach out to you and request a skills test to help confirm the correct placement.
For questions about math placement, please get in touch with Mr. Stortz (stephen.stortz@sbs.org).
For questions about language placement, please get in touch with Mrs. Stortz (jenny.stortz@sbs.org)
Textbooks may be purchased through the online bookstore beginning in July 2023.
Please note that some courses have course fees, and the online bookstore is the only location where course fees may be paid. You may choose to purchase your textbooks from any online vendor using the ISBN numbers found on the School’s textbook list. Exact editions or translations are required.
If you are a resident of Suffolk County, then your textbooks may be provided free of charge through the BOCES program if you follow the action steps in this document. Textbook applications will be submitted on your behalf, and you will receive an email when they are ready to be picked up in July or August. If you are a resident of New York but reside outside of Suffolk County, New York State may provide your textbooks free of charge. Please follow the instructions in this document to contact your local school district to arrange your book order.
Quick Links:
BOCES Process
Textbooks provided by school districts are loaned and must be returned to the district at the end of the school year. Students are not allowed to write in or highlight these books. The district will bill you for defaced or lost books.
For Residents of Suffolk County
- Confirm that your student is verified in the BOCES system for textbooks with the Registration Office of your residential school district. Each school district will be approving all nonpublic school students electronically. BOCES will not supply books without this verification.
- Textbooks will not be guaranteed by the start of the School year for course changes (including placement in Math and/or Language) that occur after July 1st.
- SBS will submit textbook orders on your behalf by June.
- BOCES will contact you via email when your book order is available for pick up in Stony Brook at:
Eastern Suffolk BOCES Nonpublic School Textbook Program Center
200 Nicolls Road, Stony Brook, NY 11790
Tel.# (631) 218-5458, ext. 3
For Residents of Nassau and other NYS Counties
- Confirm that your student is verified in the BOCES system for textbooks with the Registration Office of your residential school district. Each school district will be approving all nonpublic school students electronically. BOCES will not supply books without this verification.
- Textbooks will not be guaranteed by the start of the School year for course changes (including placement in Math and/or Language) that occur after July 1st.
- SBS will order books on your behalf with sufficient notice (typically by mid-June). If we are unable to do so, you may place your order with your local school district. The order will then be fulfilled by BOCES contingent on budgetary and supply availability.BOCES will contact you via email when your book order is available for pick up at your local school district.
- If you reside in a borough of New York City, you may be eligible to receive some textbooks through the NYC school system. SBS may be able to order books on your behalf with sufficient notice (typically by mid-June), however please note that the NYC nonpublic school textbook program historically has had challenges fulfilling orders for students.
- Please note that New York City will only provide physical textbooks and workbooks, and does not match eBooks or online access codes. Please be aware that you are responsible for ensuring that your child has any books not provided by New York City at the start of the year.
For new families, please submit the completed transcript from your child’s previous institution to the Registrar’s Office. Students will need to submit their completed transcript before formally registering for classes at SBS.
Instead, You may call our office at (631) 751-1800 ext. 2 or email Registrar@sbs.org to schedule your appointment. In advance of this meeting, please also find a copy of our Course Catalog to give you a sense of our course offerings and requirements.
A student packing list is available here and also on the Portal under "Back to School Information."
Please contact Chad Perney, Director of Student Life chad.perney@sbs.org, with any questions about packing or residential life.
Summer reading assignments for each grade level may be found below. They may also be found on the Portal by clicking “Resources” and then “Back to School Information.”
10th Grade Reading Assignments
Registration and the full summer 2024 course catalog can be found here